Press Release Guidelines

At Web Digital PR, we’re committed to publishing press releases that are accurate, newsworthy, and genuinely useful to our readers. Before you submit, please take a few minutes to read through our guidelines — following them closely gives your press release the best chance of being published quickly and without delays.

We accept submissions from businesses of all sizes, across all the industries we cover. Whether you’re a startup announcing your first funding round or an established company launching a new product, we’d love to share your news.

What We Accept

We welcome press releases covering the following:

Type	Examples
Product Launches	New software, tools, services, physical products
Company News & Announcements	Rebrands, expansions, milestones, office openings
Funding & Investment News	Seed rounds, Series A/B/C, grants, acquisitions
Partnerships & Collaborations	Strategic alliances, integrations, joint ventures
Awards & Recognitions	Industry awards, certifications, rankings
Event Announcements	Conferences, webinars, trade shows, product demos
Executive Appointments	New hires, promotions, board appointments
Research & Reports	Original data, surveys, whitepapers, industry studies

What We Do Not Accept

To maintain the quality and credibility of our platform, we will not publish press releases that contain any of the following:

Content issues:

• Purely promotional or sales-focused writing with no genuine news value
• Unverified claims, misleading statistics, or fabricated quotes
• Content that has already been published word-for-word on another newswire
• Opinion pieces or editorial commentary disguised as news
• Content promoting illegal products, services, or activities

Industry restrictions:

• Gambling, betting, or online casino promotions
• Adult content or services
• Cryptocurrency or NFT projects making unverified financial claims
• Multi-level marketing (MLM) or pyramid scheme promotions
• Tobacco, vaping, or recreational drug-related products

Technical issues:

• Press releases with no named company or contact details
• Submissions containing broken links or placeholder text
• Content written entirely in a language other than English

Writing & Formatting Requirements

Following these guidelines carefully will help your press release get approved faster.

Structure

A well-written press release should follow this structure:

• Headline- Clear, factual, and newsworthy. No clickbait. Maximum 120 characters.
• Subheadline (optional)- One supporting sentence that adds context to the headline.
• Dateline- City, Country, and Date at the start of the first paragraph. Example: Mumbai, India – April 19, 2026
• Lead Paragraph- Answer Who, What, When, Where, and Why in the first 2–3 sentences.
• Body Paragraphs- Supporting details, background, context, and data. Keep paragraphs short — 3 to 4 sentences each.
• Quote- At least one quote from a company spokesperson, executive, or relevant person. Must be attributed with full name and job title.
• Boilerplate- A short “About [Company]” paragraph at the end describing your company in 3–5 sentences.
• Contact Details — Name, email address, and optionally a phone number or website.

Word Count

• Minimum: 400 words
• Maximum: 800 words

Language & Tone

• Written in clear, professional English
• Third person only; avoid “we”, “our”, “us” in the main body
• Avoid excessive superlatives like “world-class”, “revolutionary”, “game-changing” unless supported by evidence
• Spell out abbreviations on first use, e.g. Artificial Intelligence (AI)
• Use numerals for numbers 10 and above; spell out numbers one through nine

Headlines

• Use title case, e.g. Acme Corp Secures $5M Seed Funding to Expand SaaS Platform
• Do not use ALL CAPS
• Do not use exclamation marks
• Must accurately reflect the content of the press release

Images & Media

You may submit up to 3 images alongside your press release.
Accepted formats: JPG, PNG, WebP
Minimum resolution: 1200 × 628 pixels
Maximum file size: 1MB per image

Image guidelines:

• Images must be owned by your company or you must hold the rights to use them
• No watermarked stock photos
• No promotional banners or sales graphics
• Company logos, product images, headshots of quoted executives, and event photos are all welcome
• Include a caption and photo credit for each image submitted

Links & SEO

• You may include up to 2 do-follow links in the body of your press release on our paid plan
• Free plan submissions are published with no-follow links only
• Links must go to legitimate, relevant pages: the company website, product page, or a cited source
• No links to affiliate pages, redirect URLs, or unrelated third-party websites
• Anchor text must be natural and descriptive; keyword-stuffed anchor text will be removed

Submission Plans

Feature	Free Plan	Paid Plan ($4/PR)
Publication on Web Digital PR	✅	✅
Do-follow links	❌ (1 no-follow only)	✅ Up to 2
Image attachments	✅ 1 image	✅ Up to 3 images
Review turnaround	3–5 business days	1–2 business days
Social media sharing	❌	✅ (LinkedIn, X)

→ Submit Your Press Release

Review Process

Once you submit your press release, here’s what happens:

1. Received — You’ll get an automatic confirmation email acknowledging your submission.
2. Editorial Review — Our team reviews your press release against these guidelines, typically within 3–5 business days (free) or 1–2 business days (paid).
3. Revision Requested (if needed) — If your submission doesn’t meet our guidelines, we’ll email you with specific feedback and what needs to be changed. You’ll have 5 business days to resubmit the revised version.
4. Approved & Published — Once approved, your press release goes live and you’ll receive a confirmation email with the published link.

Revision Policy

If your press release is returned for revision, please note the following:

• You will receive a clear explanation of exactly what needs to be changed
• Revised submissions should address all the points raised; partial fixes may result in a second return
• If a revised submission is not received within 5 business days, the submission will be closed and you’ll need to resubmit
• Repeated submissions that consistently fail to meet our guidelines may result in a temporary suspension of submission privileges

Editorial Independence

Web Digital PR maintains full editorial independence. Submitting a press release, whether on a free or paid plan, does not guarantee publication. Our editorial team reserves the right to:

• Decline any submission that does not meet our standards
• Request revisions before publishing
• Correct factual errors or formatting issues in published press releases
• Remove published press releases that are later found to contain false or misleading information

Paid plans guarantee priority review and faster turnaround — not automatic approval.

Frequently Asked Questions

Ready to Submit?

Got your press release ready and confident it meets our guidelines? Head over to our submission page and get your news published today.

→ Submit a Press Release

→ Contact Us